Accountant / Representative Payee Specialist


As the Accountant/ Representative Payee Specialist you will be a key support person for the Finance  functions of the Urban League of Rochester, N.Y., Inc. (ULR).  One of the primary responsibilities of this function is to handle all financial functions related to the Representative Payee Program.  This program assists adults with developmental disabilities in paying their personal bills, managing their personal finances and helping them to live independently.  This function will process representative payee check disbursements, interact with representative payee clients and vendors.  In addition, this position is responsible for general Urban League accounting functions such as month-end close reconciliations, program billings and other Finance department support.   



Representative Payee Responsibilities:

  1. Process applications for representative payee services received by the Medicaid Service Coordinator (MSC)
  2. Work with the MSC to understand the representative payee client’s individual budget and financial plan
  3. Process Check Requests for all representative payee clients and enter into the accounts payable system
  4. Cut checks for all representative payee clients, making sure that they are done timely to ensure payments are made on time. 
  5. Work with representative payee clients who need to pick up checks or drop of deposits for their representative payee account. 
  6. Reconcile representative payee bank accounts on a monthly basis
  7. Prepare SSI/SSA reports annually for each representative payee client
  8. Be available one specified day a week for client meetings at the client’s discretion to help them resolve issues and take care of their program needs. 
  9. Assist with other Representative Payee program needs as they arise or assigned by the V.P. Finance and Administration.



Other Accounting Responsibilities:

  1. For assigned Urban League Programs, prepare program billings, budgets and other analysis as required for the program on a timely basis. 
  2. Be familiar with the contract for assigned programs and maintain the contract based budget to actual worksheet on a monthly basis. 
  3. Understand and maintain schedules for all contract funding match requirements related to programs assigned. 
  4. Prepare for and participate in monthly program financial review meetings for programs assigned. 
  5. Prepare monthly close reconciliations for assigned balance sheet accounts. 
  6. Prepare and enter journal entries related to the month-end close process as assigned.
  7. Back up the Accounts Payable Clerk as needed.
  8. Meet monthly with VP Finance and Administration to review program accounting spreadsheets.
  9. Discuss and review any issues noted in association with each grant, including but not limited to allocations, budget to actual variances and programmatic changes.
  10. Attend / support ULR events and fund raising functions.
  11. Work with the Finance Team and make daily bank runs as needed.
  12. Assist the Finance department with special projects or needs as assigned by the V.P. Finance and Administration



  • Bachelor’s Degree in Accounting is required.
  • Two or more years of general accounting experience.
  • Not-for-profit accounting experience is preferred.
  • Must possess excellent written and verbal communication skills.
  • Must be detail oriented with strong organizational skills.
  • Must be able to work effectively under pressure and manage time to meet multiple specified deadlines.
  • Must be customer service oriented and able to tolerate and handle effectively stressful situations in a calm and professional manner.
  • Must be patient and supportive when working with all clients, including those with developmental disabilities receiving services under the representative payee program. 
  • Must possess knowledge and competency of Microsoft Word and Excel.
  • Knowledge of Great Plains accounting software is preferred.