» Program and G/L Accountant (Full Time)
Program and G/L Accountant (Full Time)
Each program accountant is responsible for a specific set of grant / funding agreements as designated by program division. As a program accountant you will be responsible for maintaining all accounting and financial reporting aspects of your assigned funding agreements. This is a full-cycle of responsibility from the proposal stage through the final close-out requirements. The general ledger accountant responsibilities align and directly relate to program accounting functions and support the financial reporting process of the League and its subsidiaries.
As a program accountant you will be responsible for the following:
- During the proposal/renewal of funding phase: read request for proposal, obtain an understanding of the funding/budget parameters and develop a budget and budget narrative. Budgets include working with the Program Planning, Research and Evaluation (PPR&E) team to determine staffing levels as well as program specific costs depending on the nature and requirements ofthe program. If an existing program, analyze new budget against past performance and understand variances.
- Actively manage and maintain contract management tracking spreadsheet to track and understand accounting and financial reporting requirements.
- Prepare monthly vouchers/billings for assigned contracts/grants.
- On a monthly basis prepare program accounting spreadsheet for assigned grants. Ensure
all costs associated with grant are properly recorded and all costs charged against the grant are appropriate. Adjust as necessary. Analyze costs against budget to ensure in line and variances are understood.
- Confirm salary allocations and general and management charges to each grant on a monthly basis. Ensure both are in compliance with budget and grant funding parameters.
- Meet monthly with CFO to review program accounting spreadsheets. Discuss and
review any issues noted in association with each grant, including but not limited to allocations, budget to actual variances and programmatic changes.
- Meet with program and PPR&E teams on a monthly basis to review accounting spreadsheets. Discuss and review any issues noted in association with each grant, including but not limited to questions relating to allocations, budget to actual variances and programmatic changes.
- Reconcile Medicaid accounts receivable on a monthly basis. Meet with CFO to review
details of open receivables each month in accordance with the closing schedule.
- Follow up timely (within 30 days of notification) on all denied or unpaid Medicaid claims to understand the reasons for denial and rebill as appropriate. Obtain the appropriate approvals for any write-offs recommended.
- Manage and maintain Medicaid Provider ID certifications.
- Prepare price proposals as needed for DD clientele. Present to CFO for approval
- To manage FSS, ISS and Family Care contracts appropriately, review and approve monthly check requests as provided by program staff. Log expenses and communicate status of contract to program team periodically.
- Coordinate with Accounting Manager a monthly analysis of open Accounts Receivable balances.
- Follow up with funders regarding outstanding billings.
- Perform all other duties as assigned by Accounting Manager or CFO.
As a general ledger accountant you will be responsible for the following:
- In accordance with the closing schedule, obtain approval from CFO and/or Accounting Manager to ensure proper payroll and space allocations are being made against each grant.
- On a monthly basis, prepare the payroll related journal entries in accordance with the closing schedule. This will include the recording of each type of payroll as well as the payroll allocations and accrued payroll entries. Additionally, this includes the recording of
all benefit and other expense allocations that are processed based on salary dollars charged to each program. Proper supporting documentation is required to be attached to all journal entries.
- On a monthly basis, prepare the occupancy related business service allocation journal entries in accordance with the closing schedule. Proper supporting documentation is required to be attached to all journal entries.
- Review and record all standard and adjusting journal entries, as needed, on a monthly basis in accordance with the monthly closing schedule. This includes but is not limited to ensuring allocations are appropriate each month, making changes as needed.
- In accordance with monthly closing schedule, record G & M Allocations in accordance to allocation basis meeting monthly with Finance team to ensure allocation and basis remain correct.
- In accordance with the closing schedule, prepare monthly account reconciliations as per the account reconciliation schedule.
- Reconcile monthly, in accordance with the closing schedule, the balances in Rep Payee accounts to the overall Rep Payee bank account. Monitoring variances and ensuring the account is properly funded and transfers between the Rep Payee bank account and the operating account are fully supported.
- Serve as back-up for Accounts Payable by maintaining knowledge of accounts payable processing and procedures for issuing of checks.
- Assist in the preparation of the annual Indirect Cost Rate Application and submission.
- Bachelor’s or Associate’s degree in Accounting, with the appropriate level of experience.
- 3 years (with Bachelor’s degree) or 5 or more yearsof (with Associate’s degree) general accounting and/or grant/contract management experience.
- Knowledge of Medicaid billing and analysis is highly desired.
- Must be able to read contracts, summarize the accounting and financial reporting requirements and translate that information into appropriate accounting entries and transactions.
- Must be extremely detail oriented and have the ability to analyze financial results.
- Must have excellent written and verbal communication skills.
- Must possess strong organizational skills and the ability to work as a member of the Finance team.
- Must be able to work effectively under pressure and manage time to meet multiple specified deadlines.
- Strong analytical and customer service skills are essential.
- Must possess Microsoft Word and Excel proficiency. Experience with Great Plains accounting software is highly desired.